4. Office of the Registrar
The Office of the Registrar is the primary department responsible for students’ affairs management.
4.1 Composition and Duration
The Office of the Registrar is composed of the person of the Registrar.
4.2 Functions
The list of activities of the Students Affairs Department is as follows:
1.
Admissions provides support for the Training Programmes of the Health Services Academy through:
Coordinating the students selection and admission for the institution’s MSPH Programme
and short courses in collaboration with all the departments;
Maintaining a prospect database and providing application materials and information upon
request;
Receiving, verifying, and processing applications; circulating files to the departments and to
the MPH Admissions Committee;
Providing follow up information to admitted students;
Coordinating VISA application processes for all foreign applicants except postdoctoral
fellows.
2.
Records and Registration provides registration and record-keeping services to all students and
faculty. Activities include the following:
Registering students for credit-bearing courses in person and by mail/email;
Verifying/certifying of eligibility for the training programmes and outside scholarships,
leaves of absence, and on-job assignment (practicum);
Scheduling of courses on the campus; maintaining and distributing academic records and
other official documents such as course confirmations, class rosters, grade sheets, grade
reports, etc.;
Coordinating formative and summative assessment.
3.
Student Financial Services are responsible for the following tasks:
Providing information to applicants and students on how to finance their education;
Coordinating the requesting, awarding, monitoring eligibility, and reporting of all funds
from donor agencies;
Distributing and monitors funds from internal and externally-funded scholarship/fellowship
awards and programs, including post-certified, post-doctoral, and a variety of other
scholarships, loan programs and traineeship grants;
